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Served 123 LLC handles end-to-end subpoena domestication throughout Pennsylvania under the UIDDA — 42 Pa.C.S. §§ 5331–5337 — filing with the Prothonotary in the county where the witness resides, is employed, or regularly transacts business, across all 67 Pennsylvania counties. Filing fees vary by county. For document production subpoenas, Pennsylvania requires a 21-day advance notice to all other parties before service — Pennsylvania's most critical and commonly missed deadline.
Under Pa. R.C.P. 4009.21, before a document production subpoena may be served, 21 days' notice of intent to serve must be sent to all other parties in the underlying action. Notice to the subpoena target itself is NOT required. Service may only proceed after 21 days have elapsed with no objections filed. A Rule 4009.25 certificate must also be filed confirming these conditions are met. This rule does not apply to deposition attendance subpoenas. Served 123 LLC tracks the notice period and manages the certificate on every Pennsylvania document production order.
Domestication in Pennsylvania is fast. What is slow is actually getting your documents. Pennsylvania's UIDDA specifically incorporates Pa. R.C.P. Rule 4009.21, which requires that before a document production subpoena may be served, 21 days' advance notice of intent to serve must be provided to all other parties in the underlying action. Crucially, notice does not go to the subpoena target — it goes to the other parties in the case. Only after those 21 days have passed — and if no objections have been filed — may the subpoena be served. A certificate per Rule 4009.25 confirming these conditions must also be filed as a prerequisite to service. This rule applies specifically to document production subpoenas (Subpoena Duces Tecum). It does not apply to deposition attendance subpoenas. Served 123 LLC manages the 21-day notice clock and the Rule 4009.25 certificate on every Pennsylvania document production order.
Philadelphia County offers UIDDA domestication through its FJDEFILE electronic filing system — the most convenient option in the state. In FJDEFILE, select "Foreign Subpoena – UIDDA" under the Program dropdown and "Issuance of Foreign Subpoena" as the case type. Upload the foreign subpoena along with a blank Philadelphia County subpoena form, which must be obtained from courts.phila.gov (under Court of Common Pleas Trial Division–Civil, Subpoenas, Production of Documents, and Interrogatories Forms). The filing fee is $349.23. Served 123 LLC handles Philadelphia eFiling and fee advancement on every Philadelphia County order.
Pennsylvania has adopted the Uniform Interstate Depositions and Discovery Act at 42 Pa.C.S. §§ 5331–5337. Under § 5335, a party submits a foreign subpoena to the Prothonotary — Pennsylvania's term for the clerk of court — in the county where the witness resides, is employed, or regularly transacts business. The prothonotary is mandated to promptly issue a Pennsylvania subpoena upon receipt. Filing does not constitute an appearance in Pennsylvania courts. No court order or judge signature is required.
The standard Pennsylvania submission packet includes a civil cover sheet, a praecipe to domesticate, the foreign subpoena, and a listing of all counsel of record and unrepresented parties. County procedures vary — some provide a blank Pennsylvania subpoena for completion, some require the subpoena to be completed at the time of filing, and Philadelphia County permits eFiling through the FJDEFILE system. Filing fees range widely from approximately $25 in some counties to $349.23 in Philadelphia.
Once issued, the Pennsylvania subpoena is governed entirely by the Pennsylvania Rules of Civil Procedure per § 5336 — including Rules 4009.21 through 4009.27. For document production subpoenas, this means the mandatory 21-day advance notice to all other parties must be sent before service. For deposition attendance subpoenas, this waiting period does not apply and service may proceed immediately upon issuance.
Required by the prothonotary to open the case file — format varies by county
Direction to the prothonotary requesting issuance of the Pennsylvania subpoena
Properly issued subpoena from the originating state, signed by the issuing court
Names, addresses, and telephone numbers of all counsel of record and unrepresented parties per § 5335(c)
Foreign subpoena submitted; prothonotary issues the Pennsylvania subpoena promptly
Notice of intent to serve (with copy of proposed subpoena attached) mailed/delivered to all other parties in the underlying action — NOT to the subpoena target
Subpoena may not be served during this period. If objections are received, service is halted until a court order is obtained
Certificate filed confirming: 21-day notice was sent, no objections received, subpoena to be served is identical to proposed version
Service proceeds per Pennsylvania Rules of Civil Procedure with affidavit of service returned
From intake to affidavit — PA prothonotary filing, 21-day notice management for document subpoenas, Rule 4009.25 certificate, and service across all 67 counties.
Use the order form at the top of this page or email info@served123.com. Include the originating state, the Pennsylvania county where the recipient is located, and your foreign subpoena PDF. Specify whether you need a deposition attendance subpoena or a document production subpoena — this determines whether the 21-day notice rule applies and shapes your timeline.
We prepare the complete Pennsylvania UIDDA submission packet: civil cover sheet, praecipe to domesticate, the foreign subpoena, and a listing of all counsel of record and unrepresented parties per 42 Pa.C.S. § 5335(c). For Philadelphia County, we also prepare the blank Philadelphia County subpoena form required for eFiling through FJDEFILE.
We confirm the current filing fee with the applicable county's Prothonotary and advance it. We submit the complete packet to the Prothonotary in the correct Pennsylvania county. The prothonotary is mandated to promptly issue the Pennsylvania subpoena. Filing does not constitute an appearance in Pennsylvania courts.
For document production subpoenas, we initiate the mandatory 21-day notice period under Pa. R.C.P. 4009.21 the day of filing — mailing or delivering notice of intent to serve (with a copy of the proposed subpoena attached) to all other parties in the underlying action. Notice does not go to the subpoena target. We track the calendar and monitor for any objections during the 21-day window.
Once the 21-day period has elapsed with no objections, we prepare and file the Rule 4009.25 certificate with the prothonotary — certifying that: (1) 21-day notice was sent to all parties; (2) a copy of the notice and proposed subpoena is attached; (3) no objections were received; and (4) the subpoena to be served is identical to the proposed version. This certificate is a mandatory prerequisite to service.
We coordinate service of the issued Pennsylvania subpoena per the Pennsylvania Rules of Civil Procedure — for deposition subpoenas, immediately upon issuance; for document production subpoenas, upon completion of the 21-day notice period and filing of the Rule 4009.25 certificate. Served 123 LLC covers all 67 Pennsylvania counties from Philadelphia and Allegheny to Centre, Erie, and every rural county in between.
You receive a signed affidavit of service confirming full compliance with Pennsylvania's UIDDA, including the 21-day notice rule and Rule 4009.25 certificate where applicable — ready for immediate filing in your originating state court.
42 Pa.C.S. §§ 5331–5337 and the Pennsylvania Rules of Civil Procedure governing every Pennsylvania subpoena domestication.
| Authority | Subject | Key Provision |
|---|---|---|
| 42 Pa.C.S. § 5331 | Short Title | Uniform Interstate Depositions and Discovery Act — Pennsylvania UIDDA |
| 42 Pa.C.S. § 5335 | Issuance | Submit foreign subpoena to prothonotary in county where witness resides, is employed, or regularly transacts business; prothonotary "shall promptly issue" PA subpoena; filing ≠ appearance |
| 42 Pa.C.S. § 5335(c) | PA Subpoena Contents | Must: (1) incorporate terms of foreign subpoena; (2) contain names, addresses, and telephone numbers of all counsel of record and unrepresented parties |
| 42 Pa.C.S. § 5336 | Applicable PA Rules | PA Rules of Civil Procedure and statutes relating to service and compliance apply — including Rules 4009.21–4009.27 |
| Pa. R.C.P. 4009.21 | 21-Day Notice Rule | Document production subpoenas only — 21-day advance notice of intent to serve must go to all other parties (not the subpoena target); subpoena cannot be served until 21 days elapsed and no objections filed |
| Pa. R.C.P. 4009.25 | Certificate — Prerequisite to Service | Must certify: 21-day notice sent; no objections received; subpoena to be served is identical to the proposed version; must be filed before serving document production subpoenas |
| Pa. R.C.P. 4009.22–27 | Service, Compliance & Objections | Govern service, compliance, objection procedures, and forms for document production subpoenas issued under Chapter 40 PA Rules of Civil Procedure |
*Filing fees vary by county — approximately $25 to $349.23 (Philadelphia). Served 123 LLC confirms the current fee with each county prothonotary before filing. All 67 PA counties covered. The 21-day notice rule applies only to document production (Duces Tecum) subpoenas.
End-to-end Pennsylvania UIDDA handling across all 67 counties — submission packet, prothonotary filing with fee advanced, 21-day notice management, Rule 4009.25 certificate, and service statewide.
Civil cover sheet, praecipe to domesticate, foreign subpoena, and counsel listing — all prepared to Pennsylvania UIDDA standards per 42 Pa.C.S. § 5335(c). Philadelphia County blank subpoena form obtained and included for eFiling orders.
We file with the Prothonotary in the correct PA county, confirm the current fee, and advance it. Philadelphia County eFiling through FJDEFILE handled at $349.23. All 67 counties covered.
For document production subpoenas, we initiate the Rule 4009.21 notice the day of filing — sending notice of intent to serve to all other parties — then track the 21-day calendar and monitor for any objections that would halt service.
Once the 21-day period clears, we prepare and file the mandatory Rule 4009.25 certificate — confirming notice was sent, no objections received, and the subpoena to be served is identical to the proposed version — as a prerequisite to service.
Service statewide per Pennsylvania Rules of Civil Procedure — deposition subpoenas served immediately upon issuance; document production subpoenas served after 21-day notice and certificate. All 67 counties from Philadelphia and Pittsburgh to rural central PA.
Signed affidavit confirming full UIDDA compliance — including 21-day notice period completion and Rule 4009.25 certificate where applicable — ready for filing in your originating state court.
All major subpoena types under Pennsylvania's UIDDA — with 21-day notice management for document subpoenas and immediate service for deposition subpoenas across all 67 counties.
Commands personal testimony at deposition. No 21-day waiting period — may be served immediately upon prothonotary issuance. Service per Pennsylvania Rules of Civil Procedure. Prothonotary filing in county where witness resides, is employed, or regularly transacts business.
Compels production of documents, records, or ESI. Subject to Rule 4009.21 — 21-day notice to all other parties required before service. Rule 4009.25 certificate must be filed after the 21 days. Service may not begin until both conditions are met. Plan your timeline accordingly.
Pennsylvania is home to major financial institutions (Citizens Financial, PNC, Lincoln Financial), healthcare systems (UPMC, Jefferson Health, Penn Medicine, Geisinger), and major corporations across Philadelphia, Pittsburgh, and the Lehigh Valley. Records production subpoenas are among the most common Pennsylvania UIDDA use cases — all subject to the 21-day notice rule.
Pennsylvania's major health systems — UPMC (Allegheny), Penn Medicine (Philadelphia), Jefferson Health, Main Line Health, Geisinger, and dozens of regional systems — are frequent targets of interstate medical records subpoenas. 21-day notice applies; plan at least 4–5 weeks for full compliance.
From Philadelphia and Pittsburgh to the Lehigh Valley, Erie, and every rural county in between — Served 123 LLC handles subpoena domestication across all 67 Pennsylvania counties with 21-day notice management and Rule 4009.25 certificate handling built into every document production order.
Out-of-state attorneys requiring discovery from Pennsylvania witnesses, corporations, healthcare providers, and financial institutions — with the 21-day notice clock started the day of filing and the Rule 4009.25 certificate managed before service.
Counsel needing records from UPMC, Penn Medicine, Jefferson Health, Geisinger, and Pennsylvania's extensive regional hospital network. All document production subpoenas require 21-day notice before service — Served 123 LLC tracks the deadline on every order.
Attorneys targeting PNC Bank, Citizens Financial, Lincoln Financial, and Pennsylvania-based financial institutions — headquartered in Philadelphia, Pittsburgh, and throughout the Commonwealth. 21-day notice applies to all document production subpoenas.
Counsel handling product liability, workers' compensation, and industrial accident matters targeting Pennsylvania's extensive manufacturing sector — steel, chemicals, pharmaceuticals — across Allegheny, Westmoreland, and central PA counties.
Claims teams needing Pennsylvania deposition testimony, medical records, and accident subpoenas — across all 67 counties, with 21-day notice management and Rule 4009.25 certificate handling built in for all document production orders.
Legal support firms outsourcing Pennsylvania UIDDA domestication — we handle the submission packet, prothonotary filing with fee advanced, 21-day notice calendar, Rule 4009.25 certificate, and PA Rules service across all 67 counties.
The most common questions about domesticating subpoenas in Pennsylvania — including the 21-day notice rule, variable county fees, Philadelphia eFiling, and what the praecipe to domesticate is.
